Entry form and Editor Toolbar Buttons

Activities. This is a special drop-down menu for the Work Order and Disassembly forms that allows you to manipulate the steps and components of each process as well as create Purchase Orders or additional Work Orders using the current information.

Add. Adds a new record to any list by opening its corresponding form.

Add POs. Click this button on the New Receiving Doc form to see a list of open POs for that particular Vendor, so that you can select individual items to add to your Receiving Doc.

Add to Open Docs... Adds all checked Items to any currently open transaction form. Available from the Item List or Location List.

Add to Open Documents. Adds the current Item to any currently open transaction forms. Available from the Item Info screen as well as from the List contextual menu of the Item List.

Auto Number. Automatically creates additional lot/serial numbers based on the last number entered.

Batch. Provides a few batch processing commands for Sales Order, including Work Orders, Purchase Orders, Drop Shipments, and Recalculating Pricing. Available exclusively from the Sales Order screen.

Cancel. Undoes any changes made to the current screen and exits the screen. Available on every screen where you can make changes.

Cascade. When making changes in the Item Groups or Customer Types Profile Lists, this command applies the new values to Items you've already created based on the current category.

Clear Filter. Removes any filter being applied to the current list.

Close. Closes out the current List screen. Available from all Lists (except Profile Lists) as well as from Reorder Analysis.

Configure BOM. Opens the configurations dialog for any configurable Bill of Materials. Available exclusively from the New Item form.

Create Item Receipt. This creates an Item Receipt in QuickBooks from the current Receiving Doc. Available from the New Receiving Doc screen. If you wish to create a Vendor Bill instead, you may do so by selecting this option in Preferences.

Create Vendor Credit. From the Vendor Return screen, this option creates a Vendor credit within QuickBooks that represents the return.

Credit Memo. From the Customer Return screen, this option creates a credit memo within QuickBooks.

Custom Fields. Clicking this button will bring up a dialog that will let you enter information for the current record into any custom fields you've established for this form in the Custom Fields dialog.

Customize. This drop-down menu lets you execute commands to alter the aesthetics of your various Lists, from changing row color to selecting a new font. The current list's Search Bar and the Autofit to Page feature can also be toggled here. It can be accessed from any List (except Profile Lists).

Delete. Removes the currently selected record. Available from all Profile Lists.

Delete Selected. Deletes all checked records from the current list.

Deselect All. Unchecks any records you have checked in the current list.

Details. This is a special drop-down menu for the Work Order and Disassembly forms that lets you execute such production-related tasks as tracking lot/serial numbers, adding special instructions, keeping track of bins, and checking any inventory dependencies.

Edit. Opens a list record for editing in the corresponding transaction form.

Edit Notes. Opens a special text box that allows you to jot down any info related to the current record. Available when creating a new Item, Customer, Vendor, or Location.

Email. Opens the default email client with a message to the current Customer or Vendor, automatically attaching the appropriate document in PDF format (Purchase Orders, Ship Docs, etc.). Available from numerous forms within All Orders where you might want to communicate form information to a Customer, a Vendor, or a member of your own staff.

Fill. Automatically creates a Ship Doc from a current open Sales Order. Available exclusively on the Sales Order form.

Find. Executes the command to search all records in a chosen transaction type based on filters that you specify. Available exclusively from the Find tool.

Flat View. Shows nested list records without indent, using the parent record name as part of its name. Example: Cabinets:Cabinet Pulls.

Get Next #. Creates a new Lot/Serial number by auto-incrementing the current one.

Help. Launches this help file, launching the exact help page that corresponds contextually to the current screen. Pressing F1 accomplishes the same thing. Available universally.

Hierarchical View. Shows nested list records in an indented, hierarchical format.

Instructions. Allows you to type out a set of text instructions to accompany a Bill of Materials. Available exclusively from the Bill of Materials dialog.

Invoice. When issuing a Ship Doc, this command creates an invoice in QuickBooks so that the appropriate quantities will be deducted in the QB database. Available exclusively on the Ship Doc form.

List. From any List screen, use this drop-down menu to add, edit, and delete records, choose how to view hierarchical information, add checked records to open documents, and select which columns to view.

New Customer Return. Creates a new return from the currently selected record in the Customer List.

New Quote. Creates a new quote from the currently selected record in the Customer List.

New Purchase Order. Creates a new purchase order from the currently selected record in the Vendor List.

New Receive Items. Creates a new receiving doc from the currently selected record in the Vendor List.

New Sales Order. Creates a new sales order from the currently selected record in the Customer List.

New Ship Doc. Creates a new ship doc from the currently selected record in the Customer List.

New Vendor Return. Creates a new return from the currently selected record in the Vendor List.

Next Seq #. Provided All Orders can extrapolate a number from the current Item name, it will create a new Item by auto-incrementing the current Item.

Previous and Next. Proceeds from one record in the current table to the next (or previous). Used in numerous forms and Profile Lists.

Print. This will print the current screen. Depending on the screen, you could have numerous possibilities of different reports to print that relate to the current screen. These can all be accessed via the accompanying drop-down list. Select the appropriate printout and then click the Print button. Available universally.

Process. After specifying your shipping criteria, clicking this button will process your ship docs. Available exclusively from the Batch Shipping form.

Receive. Automatically creates a Receiving Doc from the details of the current Purchase Order. Available exclusively on the Purchase Order form.

Record (into QuickBooks). This creates a special transaction in QuickBooks that corresponds to the current Work Order or Disassembly.

Record Info. Provides basic information about the current record, such as when it was created (and by whom) and when it was last modified (and by whom). Available from most transaction forms.

Refresh List. Updates the current look-up table with any changes that have since been made to its underlying data. Available from all Lists (except Profile Lists).

Replace component. Allows you to swap out one BOM component with another for all BOM items in your Item List.

Reset. Cancels all changes made to the current screen, reverting back to its last saved configuration.

Return. Creates a New Customer Return directly from the Ship Doc form, or a New Vendor Return from the Receiving Doc form. This eliminates the need for retyping information.

Rounding Preferences. When setting pricing levels in different categories on the Price Levels Profile List, click this button to choose how (or if) you want increase/decrease percentages rounded off.

Save. Saves off any changes that have been made to the current screen. Also sports a drop-down list with the options Save & Close (which subsequently closes out the current screen) and Save & New (which starts a new record after saving the current one). Used on any screen where you're allowed to make changes.

Select All. Checks every single record in the current list.

Select Columns. Allows you to choose which fields are visible in the current list.

Send to QB. Records inventory or value adjustments as special transactions within QuickBooks. Available from the Adjust Inventory and Value Adjustment forms.

Undo. Reverses the bill created in QuickBooks from the Work Order or Disassembly you posted.

Undo Credit Memo. Cancels the credit memo in QuickBooks you commanded after creating a new Customer Return. Available exclusively on the Customer Return form.

Undo Invoice. Cancels the invoice in QuickBooks you commanded after creating a new Ship Doc. Available exclusively on the Ship Doc form.

Undo Item Receipt. Cancels the item receipt in QuickBooks you commanded after creating a new Receiving Doc. Available exclusively on the Receiving Doc form.

Undo Vendor Credit. Cancels the Vendor Credit in QuickBooks you commanded after creating a new Vendor Return. Available exclusively on the Vendor Return form.