All Orders Product Tour

Welcome to the All Orders product tour. Click on a tab below for a brief overview for the associated module of the solution.

Designed from the ground up to work with Quickbooks

With one of the first ever Quickbooks integrations being built by NumberCruncher in 2001, saying that the solution was designed for Quickbooks would be an understatement. With a powerful bi-directional synchronization, updates to entities, such as items and customers, that occur in one system will always roll into the other. No need to enter anything twice! Whenever Quickbooks needs to get notified of items going into inventory, such as receiving, or out of inventory, such as shipping, All Orders will make sure Quickbooks knows about it. Bookkeepers handling AR/AP in Quickbooks cannot even tell the difference between documents generated by actual users or All Orders! It is also as flexible as it is powerful. Choose what you want to sync and when you want it to happen. Trigger syncs manually, automate them to happen at specific intervals, or update data in real time. Users that only need All Orders for inventory and order management can even have Quickbooks uninstalled allowing a reduction in Quickbooks licenses (translation: more money in your pocket!) and fewer security concerns with your sensitive financial data being accessed by the wrong people.

See the full screenshot Fully Quickbooks Integrated

Bright and Colorful User Interface

Our user interface has been designed with visual cues everywhere, helping users find what they are looking for. Bright and colorful icons have been assigned to every function in the system and are easily associated with their purpose. Tabbed screens means easy toggling without constantly maximizing and minimizing windows. You can even change the colors, toolbar buttons, tab styles and more on a user by user basis.

See the full screenshot User Interface

Home Dashboard

The Home Dashboard is a special launch screen that serves as a handy one-stop collection of all the often-accessed lists and forms. One click access to popular sales, purchasing, production and warehouse function plus quick reports make this a go to screen for many users.

See the full screenshot Home Dashboard

Find Screen

A Find screen is available to quickly and easily search for any transaction or entity in the system. A one stop, fully interactive place for locating orders, items, customers, lot or serial numbers etc...

See the full screenshot Find Screen

Customizable Lists

All Orders has powerful lists for every entity and document in the system allowing anything to be located with ease. Every list includes rich features such as searching, advanced filtering (with wild-card and compounding support), sorting, custom columns views, custom colors and more. You can even print and process transactions in batch from the lists!

See the full screenshot Lists

Customer Information

Our customer information screen provides a complete history of every transaction for each customer. Combined with searching and filtering, staff can easily find quotes, orders, shipments and return and open them for viewing or editing with a single click. Included on this screen are the customer contact details, internal notes on the customer and an A/R Aging summary for their account. Shortcut buttons are available for quick reordering of products, duplicating quotes and orders, and opening new transactions for the customer.

See the full screenshot Customer Info

The Entire Sales Cycle: Quotes / Sales Orders / Shipping Documents / RMAs / Customer Returns

All Orders provides documents to cover the entire Sales Cycle. Quotes can be issued to customers and then easily be converted into actual Sales Orders. Orders can then be filled with shipping documents which prompt the pick, pack and ship process, culminating in an invoice being generated in Quickbooks. RMAs and Customer Returns can be generated as well to complete the Sales Cycle.

See the full screenshot Sales Transactions

Batch Shipping

For large volume shipping our Batch Shipper will auto allocate available inventory to customer orders and create shipping documents on the fly. Select which orders get inventory first, date ranges to filter orders to ship, and specify customers or locations for shipping if necessary. You can even manually override allocated inventory to pick and choose which orders get shipped. Click Process to generate shipping documents, ready for printing, picking and packing.

See the full screenshot Batch Shipping

Payment And Credit Card Processing

Need to take payments on customer orders? All Order has it covered! Assign special terms to customers that require payments to be taking when orders are placed or upon shipping. Apply payment methods such as checks, wires, or credit cards. Enter all relevant payment information and All Orders will make sure the payments are recorded in Quickbooks and applied to all relevant documents. You can even process credit cards through your gateway and merchant account! Attach a USB card reader and use the built in swipe function for walk in sales.

See the full screenshot Reorder Point Calculator

Configure and sell kits and assemblies

Now you can handle complex kits and configurable assemblies with ease. Build kits comprised of required items, upgradeable items, and optional items. When sold a unique wizard will guide the user through selecting all the options and pricing available for each kit per the customers request. Need the flexibility of a kit with the building functionality of an assembly? Configurable Assemblies allow you to setup specific components as being upgradeable or optional, just like in a kit! They can then be configured when the order is placed and the proper components will be used when production is started, allowing you to offer truly customizable, manufactured products to your customers!

See the full screenshot Kits and Configureable Assemblies

Unlimited, Advanced Price Levels

Our advanced price levels include company wide discounts, customer specific discount, customer specific price catalogs, customer specific discount by item category, markups, item specific volume discounts, kit discounts, special pricing per currency and more. Setup an unlimited number of price levels for different times of year or customer types. Import pricing catalogs directly from Excel. Give customers special pricing on orders by overriding assigned price levels with a new one on an order by order basis. Be sure to set up rounding preferences so the prices always come out looking just the way you want.

See the full screenshot Price Levels

Additional Sales Features

  • Orders with multiple release dates
    (Blanket Orders)

  • Orders with multiple ship to addresses

  • Require Order Approval Per User

  • Manage and print Customer Items Numbers

  • Link Sales Orders to Purchase Orders

  • Link Sales Orders to Work Orders

  • Integrates with UPS, FedEx and USPS

  • Back Order Tracking

  • Track statuses such as allocated, committed, RMA, required, and deficiency

  • Print and customize unlimited sales forms and reports (30+ out of the box!)

  • Easily check credit limits

  • Optional Ecommerce Integration

  • One click Outlook integration for emailing forms

The Entire Purchasing Cycle: Purchase Orders / Receiving Documents / Vendor Returns

Finally put your purchasing cycle on the fast track with our specialized purchasing tools. Create Purchase Orders and print/email them with a single click. Receive them into stock with our Receiving Document, which fully supports bracodes, bins and lot and serial numbers. Send them to Quickbooks when complete to create bill or item receipts. Run receiving log report to track and manage your receiving. Make Vendor Returns and send them to Quickbooks for Vendor Credits. Enjoy end to end purchasing capabilities with All Orders purchasing module.

See the full screenshot Purchasing Transactions

Assign Multiple Sources Per Item

Using the Preferred Vendors list, multiple vendors can be setup for each item. Specify the vendor along with their part number, UPC, cost, lead time and more. Each item can have a default vendor as well.

See the full screenshot Reorder Point Calculator

Reorder Analysis

Tired of manually creating Purchase Orders to restock the shelf or fill customer orders? The Reorder Analysis screen will create Purchase Orders in batch based on items falling below reorder points or orders needing inventory. If you have multiple sources for your items, pick and choose who you want to buy from on the fly. Update costs if you get special pricing and quantities if you need just a few extra. Click Create Orders and like magic all the expected Purchase Orders are created and ready to be sent out.

See the full screenshot Reorder Analysis

Reorder Point Calculator

Reordering for stock based on how much you expect to need can be difficult and messy when using Excel. With the Reorder Point Recalculator just put in the date range for the history you want to use and go. Create new reorder points for upcoming seasons based on the previous year's season. Include safety stock amounts just to be sure you will not run out, update to actual seasonal lead times, and change maximum quantities to be carried. Save all the work and bring it up late to tweak and modify to your hearts content!

See the full screenshot Reorder Point Calculator

Additional Purchasing Features

  • Orders with multiple release dates
    (Blanket Orders)

  • Orders with multiple ship to addresses

  • Order Approval Per User with total amount thresholds

  • Manage Vendor Items Numbers

  • Link to Sales Orders

  • Link to Work Orders

  • Change Units of Measure on a line by line basis

  • Back Order Tracking

  • Track statuses such as on order and in transit

  • Print and customize unlimited purchasing forms and reports (10+ out of the box!)

  • Disallow receiving more than ordered

  • Custom Fields available on every form and report

  • One click Outlook integration for emailing forms

Comprehensive Bill of Materials support

Dealing with complex Bills of Materials (BoM) is a breeze with All Orders. Setup routing using the Steps to specify the different stages of production that need to be tracked. Assign components that will be used at each stage of the production process. Nest subassmeblies to create indented BoMs with unlimited levels of detail. View cost breakdowns, margins and markups. Assign components to be one time use, such as machine prep. Integrations with SolidWorks allows for importing of drawings. Use Phantom BoMs to configure complex assemblies to be broken down into easy to manage subassemblies which can be flattened during production.

See the full screenshot Comprehensive Bill of Materials support

Advanced Production Tracking: Work Orders / Disassemblies

The Work Order and Disassembly use the BoMs that have been defined for high level production management. Build complex assemblies with the ability to modify components to be consumed on the fly for each finished assembly. Allocate only what you need to begin production and split Work Orders to keep production moving. Drill down Work Orders to build infinte levels of subassemblies. One click purchasing tools can generate Purchase Orders for any raw materials that need to be ordered. Specify quantities produced and include wasted raw materials to actually sink the correct costs into the finished assembly. The Disassembly can be used to if an assembly is returned or needs to be broken down for its components to be put back into stock.

See the full screenshot Work Order

Easy Production Management and Batch Processing

Our Work Order List offer a top down look at the current state of production. See the status of each Work Order along with the current stage it is at, which customer/orders is waiting on it, and track master Work Orders and the production of its subassemblies. Batch allocate, print, and finish Work Orders for maximum efficieny.

See the full screenshot Work Order

Streamlined Repair Order and RMA Processing

Our new RMA and Repair Order screen allow you to track and link together multiple activities and transactions in a single view. These activities include documenting the problem, issuing the RMA or Repair Quote, checking the warranty, reviewing repair history, receiving the product from the customer, assigning a technician to evaluate and work on the problem, issuing a vendor return or replacement sales order and then finally returning the product and invoicing.

See the full screenshot Work Order

Additional Production Features

  • Purchase raw materials based on individual Work Orders or in batch against all open work orders

  • Unlimited steps for complex routing

  • Route production through multiple locations, including third party

  • Full bar code scanning support

  • Track lot and serial numbers from raw material through to finished good

  • Link to Purchase Orders (Raw Materials) and Sales Orders

  • Track required raw materials

  • Track statuses such as waiting for raw materials, ready for production, in production, and finished

  • Print and customize unlimited production forms and reports

  • Production Center support for capacity planning

  • One click flatten and drill down functions for mulit level assemblies

  • Track employee time for stages of production

Multiple Location and Bin Tracking

Track an unlimited number of locations and bins (any logical or physical area within the location). Ship, receive, produce and manage inventory in each location, all from one system. Get a complete look at your entire inventory by using the All Orders inventory tracking reports. Move inventory between locations to satisfy location based demand.

See the full screenshot Item Info

Item Information

With the Item Information screen you will never need to hunt through reports for an item's history again. Available from every screen in the system where items are used, an entire snapshot of the item is available to view and interact with. See all the locations that stock is located in and the statuses of that stock. View related lot and serials numbers, preffered vendors, open Sales and Purchase Orders and even a list of every transaction the item has ever been on. Search, filter and scroll the lists to find what you need and with a single click bring up any transaction.

See the full screenshot Item Info

Lot and Serial Number Tracking

Many industrues, such as electronic, food and beverage, and pharmacutical, require the tracking of lot and serial numbers. All Orders includes full support for creating, managing and tracking lot and serial numbers. Once an item has been specified to track lot and serial numbers, every posting transaction will include an entry screen where new lot numbers can be put into stock and existing ones taken out. Easily generate new numbers in batch, print label with or without barcodes, scan them, enter and track expiration dates, import and export them and more! Still thinking about using Quickbooks to track lot and serial numbers? Be sure to read our Comparison of Lot and Serial Number Tracking between All Orders and QuickBooks.

See the full screenshot Lot and Serial Number Tracking

Quantity and Value Adjustments

Create Quantity and Value adjustments just like you would in Quickbooks (without having to go into single user mode!). Like all transactions in All Orders, includes full lot and serial number support, bin tracking, barcode scanning,

See the full screenshot Quantity and Value Adjustments

Cycle Counting

Count inventory with ease using the cycle counting screen. Simple bar code scanning means faster counting and fewer data entry errors. Print multiple count worksheets for additional staff to collaborate during the counting process.

See the full screenshot Cycle Counting

Location Transfers

One location overstocked? Another one out of stock? Move inventory from one location to another with the Location Transfer screen. Fully supports bins, lot and serial numbers, bar codes, printing shipping labels and sinking additional shipping costs in the value of your inventory.

See the full screenshot Location Transfers

Additional Warehouse Features

  • Item Groups for defining templates and categories to easily classify and setup new items

  • Auto Allocate Linked Transactions (If a customer order is waiting for a purchase order, auto ship it as soon as he goods are received)

  • Specify locations or bins with stock which is not available for sale

  • Batch ship from specific locations

  • Batch replenish specific locations

  • FIFO Based costing available for item specific costing and valuations

  • Track statuses for inventory in locations such as on hand, availabe, committed, in transit, on order etc...

  • Print and customize unlimited inventory tracking and warhouse forms and reports (30+ out of the box!)

  • Export inventory tracking report to Excel and PDF

Report and Form Designer

Besides packaging 100+ forms and reports, All Orders includes a full featured report designer. Create unlimited custom forms and add personal touches such as your logo, fonts and colors. Change the default system forms to be your custom forms. Add and remove fields from forms and report so all you see is what you want. Add custom fields for extra flexibility. Print labels and barcodes for any report or form. Advanced users can create calculated fields and formulas and even create new reports from scratch if familiar with SQL Server.

See the full screenshot All Orders Mobile

All Orders Bound Book

The All Orders Bound Book application allows companies buying and selling firearms to maintain a bound book database in accordance with FTA regulations. As transactions are entered into the All Orders system the separate bound book database can be synchronized and auto populated based on the inventory in and out.

See the full screenshot All Order Bound Book

Users and Security Settings

With licensing based on concurrent users, your user list can be as large as you like. Each user can have role based security setup so they only have access to what they need. Additional right can be granted or denied for fine grained control.

See the full screenshot Users and Security Settings

See the full screenshot Users and Security Settings

Powerful Units of Measure

Store an item with one measure, sell it and buy it with another? All Order supports powerful units of measure and conversion rates. Store, purchase, produce and sell all with unique, predefined measurements. You can also change measures and conversion rates on the fly when buying or selling for unique circumstances.

See the full screenshot Powerful Units of Measure

Style Matrix Generator

If you have spent hours generate item numbers for multiple variations of a single item, such as size and color combinations for clothing, the Style Matrix Generator will help get the job done in a matter of minutes. Specify which attribute the items will have and with a single click generate all of the item variations for the item.

See the full screenshot Style Matrix Generator

Manufacturer Rep Orders / Shipments

All Orders includes the ability to create Manufacturer Rep Order and Shipments. Create orders on behalf of a manufacturer or vendor, where you are acting as a middle man to the customer. The manufacturer collects the sale proceeds from the customer and your commissions are calculated and recorded in QuickBooks.

See the full screenshot Manufacturer Rep Orders / Shipments

Proprietary Web and Mobile Add Ons Available

We offer complimentary mobile and web based add ons for enhancing the All Orders solution. For more information visit the All Orders Mobile and All Orders Web pages.

See the full screenshot All Orders Mobile

See the full screenshot All Orders Web

Eneterpise Grade SQL Server Database

Our back end is SQL Server and the database is compatible with any version of SQL Server 2005/2008 including Express. Already have an instance up and running you would like to attach the database to? No problem! Our database is open and can be accessed and mined by other applications or reporting services.

See the full screenshot Eneterpise Grade SQL Server Database